Academic Policies

Below you will find information, policies, forms and suggestions, all part of the accumulated insights and experiences by the deans and advisors who spend their time working with University of Virginia College of Arts & Sciences undergraduate students.

Make frequent and liberal use of it all but never lose sight of the simple observation that your success lies not in what your classmates are doing, nor in their backgrounds, but rather in the degree to which you are prepared to think clearly about your education and your readiness to act in your own best interests.

Archived policies and procedures can be found at the Archive of UVA Records.

Admissions & Transfer

• Admissions
• Advanced Placement (AP) Exam Credit
• Dual Enrollment Credit
• International College-Level Exams
• New Student Information Form
• Non-Resident Status
• Readmission
• Readmission Application

Student Information

• Change of Address Form
• New Student Information Form
• New Transfer Student Information Form

Transfer

• Transfer Students: How to Transfer into the College
• Transfer Credit
• Transfer of Credit Form
• Guide for Enrolled Transfer Students
• Intra-University Transfer
  • Transfer from the BIS program
  • Transfer from another UVA School
  • Intra-University Transfer Application (.pdf, 231KB)
  • Intra-University Transfer Worksheet (.pdf, 69KB)
• Non-Degree One-Year Students (Special Students) (Non-degree students seeking additional undergraduate coursework after graduation; Special Students entry is listed halfway down the linked page.)
• Courses Taken at Other Universities
• New Transfer Student Information Form
• Request for Transcript Form
• Transfer Out to Other UVA Schools

Course Registration & Scheduling

• Course Selection
• Course Action Form
• Course Load Requirements and Restrictions
• Course Numbering
• Continuing Education
• Cross-listed Courses
• Repeated Courses
• Request for Examination Postponement Form
• Request for Extension of Time to Complete Course Requirements Form
• Schedule Changes (Add/Drop/Withdraw)
• Second Writing Requirement Form
• Course Action Form for Enrollment in Courses Number >6000

Enrollment

• Full-time, Part-time Status
• Leave of Absence and Withdrawal
• Registration, Tuition and Fees
• Request for Student Enrollment and Degree Certification Form
• Request for Examination Postponement
• Request for Extension of Time to Complete Course Requirements

Grade System

• Academic Level
• Academic Standing
• Final Exams
• Grade Changes
• Grade Options
• Grade System
• Incomplete Grades/Extension of Time
• Satisfactory Progress Toward a Degree

Awards & Honors

• Awards & Honors
• Dean's List
• Echols Scholars Program
• Intermediate Honors
• Phi Beta Kappa
• Study Abroad

Pre-professional Studies

• Preprofessional Advising Office
• Pre-Law
• Pre-Health
• Pre-Business
• Teacher Education

Major & Minor Requirements

• Major & Minor
• Change or Deletion of Major or Minor
• Declaring a Major
• Declaring a Minor
• Interdisciplinary Major Program Application
• Types of Majors

Degree Requirements & Graduation

• Area Requirements
• Competency Requirements
• Degree Requirements
• Early Degree Completion
• Graduation, Diplomas
• Second Writing Requirement Form
• Thesis Opportunities
• Types of Degrees

Rights & Responsibilities

• Appeals, Grievances
• Absence Regulations
• Accuracy of Student Record
• Change of Address Form
• Change of Faculty Advisor Form
• Leave of Absence Form
• Request for Student Enrollment and Degree Certification
• Request a Transcript
• Use of e-mail to Ensure Awareness of Official College Messages
• Student Rights and Responsibilities

Support & Services

• Advising
• College Financial Assistance
• College and Dean’s Scholarships
• Center for Undergraduate Excellence
• Disability Accommodation
• Study Abroad

Requests for Exception to the Rules

Appeals & Grievances

With nearly 10,000 students enrolled in the College of Arts & Sciences, we must, of necessity, have this rather detailed and formal set of academic regulations.  But situations inevitably arise in which we will consider exceptions to certain rules.

If you need to request an exception to a rule due to mitigating circumstances, you should consult your Association Dean as soon as possible. He or she will advise you how to petition formally for an exception.

Adverse decisions by the Dean may be appealed to the Committee on Faculty Rules – a independent committee of faculty members who are not Association Deans. Bear in mind that you always have the right to petition about academic matters throughout your career here.